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Cash book, cash statements & GoBD export

Updated

In this article, you will learn how to use your cash book, run cash statements and create the tax exports required for audits.

Contents

Quick Guide

  1. Finance / Cash registers
  2. Select the cash register
  3. Open the three-dot menu to create a cash statement or a tax export

Cash book & cash balance

The cash book provides an overview of all income and expenses, as well as the cash on hand that was in the cash register at any given time.

You can find the cash book under the menu item Finance / Cash registers. There you will see all the cash registers created in your studio.

Overview of the cash registers of a studio under Finance / Cash registers

By clicking on one of the listed cash registers you will receive detailed information about the inflows and outflows of this cash register and you can carry out the cash register balance calculated by the software. The current balance is displayed in the upper right corner.

Via the three-point menu, you have the possibility to make deposits, withdrawals and cash counts, as well as to create an export of the cash book. These exports are available in Excel format and as PDF files.

Three-dot menu of a cash register with the options for deposit, withdrawal, cash count and export

Tip:
The Cash balance tab shows you all previous cash closings of the selected cash register. Here you also have the option of downloading each cash statement as a PDF in receipt format or in DIN A4 format.

DSFinV-K and TSS export (Germany)

For KassenSichV compliant cash registers, DSFinV-K and TSS exports are available in the software.

DSFinV-K export
DSFinV-K stands for "Digitale Schnittstelle der Finanzverwaltung fuer Kassensysteme" (Digital Interface of the Tax Administration for Cash Register Systems). It is a standardised format prescribed by the German tax authorities. It ensures that all transactions of a cash register can be exported in a structured and traceable form for tax audits.

TSS export
TSS stands for "Technische Sicherheitseinrichtung" (Technical Security System). Under the KassenSichV regulation, the TSS stores cash register transactions securely and in a tamper proof way. A TSS export contains all security relevant data of the cash register transactions and safeguards their integrity for tax audits.

Create a DSFinV-K or TSS export

  1. Go to Finance / Cash registers and select the cash register.
  2. Open the Exports tab.
  3. In the top right, click Create DSFinV-K export or Create TSS export.
  4. Select the period and click Create.

GoBD export for deactivated, non-KassenSichV compliant cash registers

If you used a cash register system that was not KassenSichV compliant before the end of the transition period, you can still create a GoBD export after the system has been deactivated. This export can only be created for studios based in Germany.

Step by step

  1. Go to Finance / Cash registers.
  2. In the upper right, click Create GoBD export.
  3. Select the period for your GoBD export.
  4. After you confirm the period, the GoBD export is saved to your device automatically as a .zip file.

Three-dot menu of a cash register with the GoBD export option

Notes on the AO and individual cash register records

Under the German Fiscal Code (Abgabenordnung, AO), business transactions must be recorded individually. The so called individual cash register records (Kasseneinzeldaten) provide a detailed overview of every single transaction. They simplify tax audits and help ensure the transparency and correctness of business transactions.

Useful links

Data acquisition log DEP (Austria)

To create the data acquisition log (Datenerfassungsprotokoll, DEP) for Austrian RKSV cash registers, go to Finance / Cash registers and select Export data acquisition log in the three-dot menu of the relevant cash register.

In the next step, choose the period you want and click Request data export. After a few moments the download of the data acquisition log for your RKSV cash register starts. The export can be created for any period in the past.

You receive an export file in JSON format. Both the format and the content match the requirements of the Austrian tax authorities for data acquisition logs.

Note: This article was created with the help of artificial intelligence and editorially reviewed.

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