How to schedule payment runs

In this article, you will learn: How to plan payment runs

• Create a payment run
• Manage scheduled payment runs

Quick Guide to Functionality:

1. Settings / Finance / Payment Run Planning
2. Schedule a payment run
3. Set execution dates

Payment runs can be automated. This requires specifying the framework conditions.

Note: The automations also require regular checking of the payment run overview to ensure the planned payment runs were carried out successfully.

Create a payment run

Go to the Settings / Finance / Payment Run Planning area. Click on 'Schedule a payment run' at the top right. Enter a meaningful description and select the remaining data based on your requirements. In case of an error, have a task created so you are notified if there are issues during the execution of the payment run.

Optionally, you can restrict which open claims the payment run includes. In the „Create Payment run“ window, tick the checkbox „Restrict period for open claims“ and use the two date fields to define the period:

• „From“: start date of the claim period.
• „Claims up to and including“: end date. All open claims due on or before this date are included.

Please note: With the current payment method, the maximum number of days in the future for debt claims is limited to 14 days in advance. Otherwise a higher chargeback risk is to be expected.

You can schedule a payment run in advance or automate recurring payment runs. For this, check 'Recurring'. Then specify on which day of the week or month the execution should take place. The claims to be collected, and the bank debit date, are determined relative to the day of execution.

Note: The due date of the claims must not be after the bank debit date!

Next, you will see a summary and possibly a preview based on your information.

Manage scheduled payment runs

In the overview, the scheduled payment runs are displayed. There you can view the history, deactivate and delete payment runs via the three-dot menu on the right side of each line. Only previously deactivated payment runs can be deleted.

Note: Deactivated payment runs cannot be reactivated!