In this article, you will learn how to use the normal check-in device for standard member check-ins and employee time tracking, as well as how to use a separate device exclusively for time tracking.
Contents
Quick Guide
- The normal check-in device can be used for both member check-ins and employee time tracking.
- Employee time tracking is not active by default. Enable it per device at Configuration / Access control / Device Manager with the checkbox "Enable time tracking on check-in/check-out".
- As long as that checkbox is not set, an employee card produces no action on the device.
- For studios preferring a dedicated device for time tracking, a new device will be needed.
Using the normal check-in device
The normal check-in device can handle both member check-ins and employee time tracking. The employee part is not active by default, so you enable it on each device that should do both.
- Go to Configuration / Access control / Device Manager.
- Open the device you want to edit.
- Tick the checkbox "Enable time tracking on check-in/check-out" and save.
Once the checkbox is set, the device acts on the card type: an employee card starts or stops time tracking, a member card runs the usual check-in. As long as the checkbox is not set, an employee card produces no action on that device.
Pros:
- Cost-effective: No need for an additional device.
- Convenient: Once time tracking is enabled on the device, the action follows the card type automatically.
Cons:
- Setup per device: The checkbox has to be set on every device that should also track employee time.
- Immediate time tracking: Time tracking begins as soon as the employee checks in, which may not be ideal if the employee needs to get dressed or prepare before starting work.
Using a separate device for time tracking
For studios that prefer to have a dedicated device solely for time tracking, a new device can be acquired. This separate device will be used exclusively for employees to start and stop their time tracking sessions, providing more control over when the tracking begins and ends.
While this requires purchasing an additional device, it can offer more precise time management for employees who may not start their work immediately upon entering the gym. Remember to connect the new device to the software. You configure the dedicated device at Configuration / Access control / Device Manager as well. Set up the device with the dedicated task Start/Stop Time-Tracking instead of a check-in task — this task is available for a subset of device models and only offers the card-reading and emergency-mode options, not the check-in-related settings used on a shared device. If you prefer to use separate devices for starting and stopping time tracking, use the tasks Start time tracking and Stop Time-Tracking instead.
Note: This article was created with the help of artificial intelligence and editorially reviewed.