Configuration of payment runs

In this article, you will learn: The configurations of payment runs

Quick Guide to Creating a Shift Schedule:

1. Settings / Finance / Payment Runs

2. Create Payment Run Configuration

3. Customize "Purpose of Use" and "Types of Claims"

4. Activate Payment Run

Create Configuration

To configure a new payment run, first go to the main menu under Settings. There you will find under Finance the tab Payment Runs.

Here you will find a list of your already created payment run configurations. If you want to add a new one, go to the top right and click on Create Payment Run Configuration.

A window will now open in which you can give the configuration a name. Additionally, you can select here whether the payment run should also collect future contributions. Enter the corresponding number of days here.

Make sure you also make the correct location settings.

Finally, click on Save.

Purpose of Use

After the payment run configuration has now been created, you will find it in the listing of all configurations under Settings / Finance / Payment Runs.

Click the respective payment run configuration to edit it or make further settings. 

In the "SEPA File" block, you will find the option to Edit Purpose of Use via the three-dot menu. Click on it to change the label that will be displayed to your customers during a debit.

You can either formulate a free text or choose from various information related to the debited membership fee. To do this, check or uncheck the box before the respective information.

Debt claim types

In the second tile "Debt claim types", you will be shown some information. This relates to the different types of claims that are collected in the payment run.

As you can see in the overview, a payment run can collect not only the usual membership fees but also additional costs, such as reminder fees or claims from sales. You can now freely decide which types of claims should be included in the payment run.

For this purpose, click on the three-dot menu and select Edit Debt claim types.

A window will open with a list of all types of claims from which you can now choose. Simply check or uncheck the box before the desired contributions.

Finally, click on Save.

Activation of a Payment Run Configuration

If you have configured a new payment run, it is not automatically active in your studio.

Only one configuration can be active for a location at a time. At the same time, different payment run configurations can only be active if they apply to different locations.

To activate or delete a configuration, click on the three-dot menu in the overview of all payment run configurations.

The status shows you which payment run configuration is active.